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February 05 2015

Programme Manager, 32° East | Ugandan Arts Trust

Previous Opportunity

The Organisation

Founded in 2012, 32° East is a centre for the creation and exploration of contemporary Ugandan art. Based in the capital, Kampala, the Trust provides the artistic community with studio space, workshops, residencies and artist-­‐‑led outreach projects.

Through supporting education, innovation and exchange we aim to support and promote contemporary Ugandan art nationally and internationally.

32° East | Ugandan Arts Trust is a registered company limited by guarantee in Uganda and in the UK. 32° East is an Associate Partner of Arts Collaboratory and a partner of the Triangle Network.

Job Title: Programme Manager
Reporting to: Director
Supporting: Administrator, Media Manager Location: 32° East, Kampala, Uganda Contract: 2 years from March 2015

32° East is seeking an independent, ambitious and hard working individual to manage the operations and annual programme at 32° East.

Working closely with the Director, the Programme Manager will research, plan and oversee the operations of an exciting annual programme of artist residencies, public talks and outreach projects that aim to promote and work with the art scene in Kampala. The Programme Manager will work within a small team to oversee the day-­‐‑to-­‐‑day operations of the art centre.

Terms and conditions

32° East offers a competitive compensation package, a 2-­‐‑year contract with potential for performance-­‐‑based contract renewal, a dynamic work environment, and opportunities for professional growth.

  • 24 months fixed term contract, starting March 2015

  • Hours of work: 9.00am – 5.30pm

  • Special Conditions: The hours worked may require evenings and weekends

  • The period of notice is two months in writing

  • Probation period: 3 months

    To Apply (applications by email only):

    Please send electronic applications with the following to: olivia.kyomugisha@nftconsult.com

  • Deadline for applications: Friday 20th February, 5pm

  • Interviews: 2nd – 4th March. Start Date: 25th March

  • Personal statement describing related experience and why you want the position;

  • CV;

  • Two references, professional only.

Roles and Responsibilities:

General:

o Organise the set up of and oversee 32° East’s regular events: art theory groups, artists presentations and informal exhibitions;

o Manage 32° East’s Administrator and interns, translators and other additional support staff.
o Work with the Administrator to manage 32° East’s day-­‐‑to-­‐‑day operations including but not limited to:

Health and Safety, Security and General Administrative tasks;
o Develop and maintain a strong network in both the local and international artistic community by regularly

attending arts events in the city and representing 32° East at local and national arts events;
o Gather informed feedback from workshops/ events/ residencies to communicate to team during staff

meetings;
o Plan and oversee cooperation with local partner organisations of 32° East;
o Lead staff meetings, ensure minutes are taken and distributed by administrator; o Organise and undertake monthly meetings with Director.

Artists’ in Residence:

o Oversee the general administration of the Ugandan artists in residence programme, supported by the administrator: booking taxis, hotels, hospitality etc.

o Communicate with the KCCA, police and city authorities for any public works to be undertaken by the artist;

o Be the first point of contact for artists in residence general needs and welfare;
o Provide artist in residence with hospitality pack and contract and oversee management of artists budgets

with Financial Officer;
o Oversee and manage the execution of the artists in residence end event / or public presentation; o Manage the budget in consultation with Financial Officer;
o Gather artist in residence feedback and report to Director.

Research and Programming:

o Assist the Director in developing the annual programme;
o Research ideas and artists for residencies, exchange, and public engagement, in line with the mission and

vision of 32° East;
o Communicate annual programme to 32° East staff;
o Develop Marketing strategy in collaboration with Media Manager.

2

Membership

o Develop a strategy for engaging and recruiting 32° East members;
o Develop a financially sustainable membership strategy– making sure all fees are up to date etc. o Manage annual members exhibition;
o Send regular updates to members and keep members regularly informed of 32° East activities; o Be first point of contact for members;
o Update and oversee member’s mailing list with Administrator;
o Receive updates from the Administrator on memberships overdue;
o Report to Director on membership strategy.

Marketing and Promotion

o Oversee distribution of posters and printed materials;
o Ensure clear lines of communication between 32° East activities and those taking place in Kampala.

Communications and Audience Development

o Assist director with communications strategy with 32° East partners and audiences: members/ donors / artists/ public;

o Establish a press strategy including compiling a mailing list of press contacts and creating a template for press releases for relevant projects;

o Work with Media Manager to ensure relevant marketing: sms, Mailchimp, emails, posters, flyers are delivered for each project – each project/event should have a strategic marketing system;

o Provide Media Manager with texts and other communications material;
o Liaise with the Administrator to maintain 32° East’s mailing list;
o Promote 32° East to all stakeholders inclusive of artists, arts organisations and the public, both locally and

internationally, to develop and maintain a strong a credible public image.

Project fund-­‐‑raising, execution and reporting

o Raise project funds for 32° East projects through grant writing and peer to peer funder development; o Create and oversee individual project budgets with Finance Officer;
o Communicate with Finance Officer on all budgeting issues;
o Account and report to Director for all project expenditure;

o Keep abreast of deadlines for reporting;
o Execute project reports to relevant funder(s);
o Consolidation of donor narratives and financial reporting according to each donors schedule and contract.

Administration and Accounts

o Basic bookkeeping and accounting;
o Handle and oversee petty cash;
o Processing sales invoices, receipts and payments; o Dealing with paperwork and filing;
o Supplier payments and expenses;
o First point of contact with Financial Officer.

Job Requirements:

Essential:

  • At least five years demonstrable experience of Project Management;

  • Ba level or higher in Project Management / Business Studies of similar degree;

  • Experience of fundraising and grant writing;

  • Experience of managing a small team;

  • Profound knowledge of Microsoft Word and Excel.

    Desirable:

  • Knowledge of contemporary Ugandan and East African visual art;

  • Basic accountancy skills;

  • Experience of Marketing and PR.

    Person Specification:

Evidence of effective communication skills

Essential

Ability to build networks and make connections

Essential

Big picture strategic thinking

Desirable

Independent working

Essential

Proven leadership abilities

Essential

Organised and structured

Essential

Self confidence

Essential

Energetic and enthusiastic

Essential

Negotiation and advocacy

Desirable

Experience of self-­‐‑development and the development of others

Essential

Personal integrity and credibility

 
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